Vacancy Notices (Recording, Extending, Reversing)

For effective reporting and record-keeping uses, you can record vacancy notice details, extend a vacancy notice, and reverse a vacancy notice for both unsubsidized and subsidized tenants, but these tasks are most often used for unsubsidized tenants.

Recording a Vacancy Notice

1. From the Main Menu screen, click TENANTS. The Browse Tenant Leases screen appears with all current leases displayed in a table.
2. Select how you want to order the tenant lease table from the ordered by drop-down list, enter the search criteria in the search for field and click GO. The first tenant lease to match the criteria is highlighted in the table.
3. Highlight the tenant lease record you want to work with and double-click, or click . The Tenant Management screen opens with the Tenant Information tab selected.
4. Click and select "Notice to Vacate" from the menu that appears. The Notice to Vacate Wizard is initiated.
5. Specify the date the notice was reportedand the projected move-out date (both default to the current date).
6. Select how the tenant gave notice from the notification method drop-down list.
7. Click START to continue.
8. Review and confirm the vacancy notice information and click FINISH. The Tenant Information tab appears again with the specified vacancy notice date now displayed.

Extending a Vacancy Notice

1. From the Main Menu screen, click TENANTS. The Browse Tenant Leases screen appears with all current leases displayed in a table.
2. Select how you want to order the tenant lease table from the ordered by drop-down list, enter the search criteria in the search for field and click GO. The first tenant lease to match the criteria is highlighted in the table.
3. Highlight the tenant lease record you want to work with and double-click, or click . The Tenant Management screen opens with the Tenant Information tab selected.
4. Click and select "Extend Vacancy Notice Date" from the menu that appears. The Extend Vacancy Notice Wizard is initiated.
5. Specify the new vacancy notice date and the projected move-out date (both default to the current date).
6. Select how the tenant gave notice from the notification method drop-down list.
7. Click START to continue.
8. Review and confirm the vacancy notice information and click FINISH. The Tenant Information tab appears again with the new vacancy notice date now displayed.

Reversing a Vacancy Notice

1. From the Main Menu screen, click TENANTS. The Browse Tenant Leases screen appears with all current leases displayed in a table.
2. Select how you want to order the tenant lease table from the ordered by drop-down list, enter the search criteria in the search for field and click GO. The first tenant lease to match the criteria is highlighted in the table.
3. Highlight the tenant lease record you want to work with and double-click, or click . The Tenant Management screen opens with the Tenant Information tab selected.
4. Click and select "Reverse a Vacancy Notice" from the menu that appears.
5. Click YES through the confirmation message. The Tenant Information tab appears again with the vacancy notice date now cleared.

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